How long is your first aid certificate valid? A workplace guide

If you're a designated workplace first aider, an early childhood educator, a sport coach, or anyone whose role expects them to handle a medical emergency, your certificate has an expiry date. Two expiry dates, actually, and they're often confused.

Here's the quick reference, then the detail.

Need to renew? See HLTAID011 and HLTAID009 first aid and CPR at Apex, or send us a first aid enquiry.

Why two different cycles?

CPR skills decay quickly without practice. Compression depth, rhythm, hand placement, and rescue breathing technique are all things you lose confidence in if you haven't done them for a year. That's why the recommendation across Australia is an annual CPR refresh, to make sure the muscle memory is still there when you need it.

The broader first aid skill set, wound management, asthma response, anaphylaxis, burns, fractures, envenomation, is a larger body of knowledge that's reasonable to refresh every three years. That's the HLTAID011 cycle.

What "valid" actually means

A nationally recognised first aid Statement of Attainment doesn't formally "expire", once you've passed the assessment, you hold the Statement of Attainment. What expires is your currency: the expectation that your skills are still up to date and aligned with current first aid protocols.

Practically:

• Safe Work Australia's First aid in the workplace Code of Practice recommends refreshing CPR every 12 months and renewing first aid every 3 years, and many workplaces, sporting bodies and education providers set the same expectation.
• If you completed HLTAID011 two years ago, you're still considered current for first aid, but the Code recommends refreshing your CPR (HLTAID009) every 12 months.
• If your three-year first aid window has passed, you need to redo HLTAID011 in full. There's no half-refresh option for the broader first aid course.

What's required in your workplace

Under the model WHS Regulations, a business must make sure enough workers are trained to give first aid, or that workers can reach people who are. In Victoria the duty comes from the Occupational Health and Safety Act 2004, and WorkSafe Victoria's first aid compliance code gives the practical guidance. What is enough depends on:

• The nature of the work (an office vs a construction site vs a remote camp)
• The size and layout of the workplace
• The proximity to emergency services

Outside Victoria, Safe Work Australia's First aid in the workplace Code of Practice is the main guide. Most workplaces interpret it as: at least one HLTAID011-current first aider, with the number scaling with workforce size and risk profile.

Some industries have additional requirements:

• Education and care settings (childcare, OSHC) need first aid, asthma and anaphylaxis training approved by ACECQA, often HLTAID012 Provide First Aid in an education and care setting. Check ACECQA's approved list.
• Aquatic and high-risk industries often require HLTAID015 - Provide advanced resuscitation and oxygen therapy.

Apex currently delivers HLTAID009 and HLTAID011 under our scope. If you need one of the other units, training.gov.au lists the RTOs approved to deliver it.

What if your certificate has already lapsed?

You're not in trouble, but you should refresh as soon as possible if your role requires it. Two scenarios:

• CPR lapsed (within 3 years of full first aid): book an HLTAID009 refresh. At Apex that is about 4 hours online plus a 2-hour practical.
• Full first aid lapsed (more than 3 years since last HLTAID011): book a full HLTAID011. You'll also receive current CPR as part of it.

Planning ahead

The easiest way to stay current is to put your CPR refresh on the same month every year, your birthday month is a popular trick. Then schedule your three-year HLTAID011 refresh to land on the same anniversary.

If you're managing a team of first aiders, ask us about group bookings. We can run a session on-site at your workplace and refresh everyone at once.